Create and manage guest users

Create and manage guest users


Without extra costs you can create guest user accounts for external partners and customers you frequently share files with.

Via the Web Cloud guest users have access to the files that have been shared with them. They can also use the online editor to collaborate on documents.


Create a guest user as an administrator

Log on to your account in the Web Cloud at https://web.leitz-cloud.com and change to the “Organization” view. Choose the tab “Accounts” and select “Guests”. In the following view you can see all existing guest accounts and add a new one via the “Create Guest Account” button at the top-right.



You can now enter information about the guest account like the email and the password he or she is going to need to log in. If you don’t want to create a password manually, you can choose to send an automatically generated password to the guest user.

To finish, click on “Save”.




Create a guest user as an end-user

Even if your not an administrator you can set up guest accounts and invite external people to collaborate.

Log in to your account and switch to tab “Guests”. There you can add a new guest account by selecting the button “Create Guest” at the top-right.



In the next step fill out the details as described above and save your input.


Share files with guest users via the Sync Tool

To share a file or a folder, first open the sync folder on your computer. Mark the item you want to share by right-clicking it at select “Share Link”.

You will then been automatically redirected to the Web Cloud where a pop-up window becomes visible.

Now choose “Secure Share”. Enter the email address of the person you want to share the item with. If there is not already a guest account with this email yet, a new guest account is created automatically.

Additionally you can choose, if the guest can not only view the file, but also edit it and upload or delete other files.




Share files with guest users via the Web Cloud

Mark the file or folder you want to share by right-clicking it and then select “Share”.

The same pop-up window as described above will appear where you can now enter the sharing details.


Guest view

Guest users only see a limited view of the Web Cloud. They can only use it to work with shared documents or to change their own account details.

After logging in, the guest sees an overview of all the items that have been shared with her or him. Here he or she can also see which permissions he or she has for the individual elements.



At the top right of the screen she or he can change details like user name or password by clicking on her or his account.

To see the content of the shared element, the guest users can click on the name of the share.

The content will now be displayed and the guest can, depending on his or her permissions, edit it.




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